Goals of the Task
Task 8.1 identifies and analyses the public stakeholders at upper level (federal, national) and lower level (sub-city, city district, etc.) from a sectoral point of view in the case cities. Task 8.1 goes hand in hand with Task 1.3, Task 7.1 and WP9. The objective is to understand the administrative system, to identify relevant public stakeholders, their tasks and their working relations. This is essential to strengthen their cooperation in planning, decision-making and implementation processes and to make use of the linkages and synergies between the RP sectors.
Work done to achieve the goals
A literature review (websites of the administrative units, legal texts, secondary literature) was undertaken as a first step, followed by interviews and meetings with representatives of administrative units in the case cities. The findings of Task 1.3 (legal and policy framework) are relevant for the information on tasks and functions of the public authorities stipulated by law. The compiled organograms of administrative structures, the related regulations, the scope of action and intersections were presented at the Stakeholder Conferences in Kigali and Da Nang for feedback and validation. The analysis of the current administrative structures in Assiut is ongoing, a questionnaire was developed and submitted to the Focal Point in Assiut in order to gain more detailed information about the administrative structures and related administrative regulations.
Results so far
As a result, the Deliverable ‘Detailed organograms of administrative structures – multi-sectoral scope of action and intersections’ (D-8.1) for Da Nang and Kigali was finalised and submitted to the city administrations and to the project consortium (IDGard). The draft organigram for Assiut will be send to the city administrations in quarter II 2017 for feedback and validation. These organigrams, the so called ‘Actors Maps - Public Sector‘ are horizontally structured in two parts, displaying the national and local levels. Additionally, the RP sectors are placed subordinarily to the levels and painted in contrasting colours (purple- waste, blue- water and wastewater, yellow- energy, green- urban agriculture/ food systems). The vertical structure bundles the different public stakeholder groups, clustered towards a) Public sector/ decision-makers, administration, b) Domestic universities and research institutes, c) State-owned enterprises (SOEs), Joint-Stock Companies (JSC) and banks, d) Mass organisations (specific for Vietnam) and e) the Public sector, not directly involved in RP sectors.
The ‘Actors Map - Public Sector’ for Kigali/ Main findings Kigali:
As Kigali is the capital city of Rwanda, national and city authorities are both situated within the city. At the Stakeholder Conference in Kigali (Nov. 2016), representatives of the City of Kigali and MININFRA confirmed that short distances favour direct communication between the authorities of the different levels. The responsible public authorities with its subordinated departments are in place for all RP sectors at national and city level, requiring attention that the administrative structure at city level is not equally composed as the administrative structure at national level. The public sector executes mainly planning, steering and monitoring functions within civil services (e.g. tariff setting, quality control, licensing, etc.). The current composition of public or public-private institutions implementing civil services is balanced in terms of outsourcing/ public tendering. As an example, state owned companies (REG, WASAC) are established to implement the sanitation and energy sector.
The ‘Actors Map - Public Sector’ for Da Nang/ Main findings Da Nang:
In the case city of Da Nang, city authorities with its subordinated departments are established for each RP sector. Da Nang only hosts public authorities in charge for Da Nang at city and lower level. No national level authorities are situated in Da Nang. The department structure is equally composed at city and at national level. The public sector is inevitably large and diversified organised and the civil services are fully executed by state owned companies. Most of the public sector institutions were transformed into state owned companies. The transfer towards more privatisation in the civil service sectors is lacking behind the set governmental targets for privatisation (public service contracts/ tendering) so that the public units still bear the main role in economic development. The ‘Actor Maps - Public Sector’ for Da Nang were presented to the city authorities to validate and to give feedback on the findings.
The ‘Actors Map - Public Sector’ for Assiut/ Main findings Assiut:
Currently the main research for Assiut is focusing on the identification of responsible authorities and their tasks, the procedure for public decision making processes, the interlinkages, dependencies and scope of action of involved administration bodies. Secondary literature studies with regard to the administrative structures are currently undertaken. No business trips to Assiut have been performed in Task 8.1 because of travel warnings. The availability of online information, focussing on tasks and responsibilities of city administrative institutions (Assiut) is limited. A number of administrative regulations is not available in English, but in Arabic, these documents need to be requested and translated. Hence a questionnaire was prepared and submitted to the project representatives for Assiut.
Complementary, Task 9.1 delivers ‘Actors Maps‘, where the public administrative structures are complemented with relevant stakeholders from the private sectors for each case city.
Further, the description of the administrative structures, comprising the public stakeholders and their main tasks and responsibilities of each institution is integrated in the sectoral reports “Governance & Stakeholder Assessment” for Task 9.1 for Da Nang and Kigali. These administrative findings are also integral part of the Deliverable ‘Comprehensive report describing the decision making process, and interlinkages, dependencies and scope of action of involved administration bodies’ (D-8.2) for Da Nang and Kigali. As the final description of the administrative structures for Assiut could not be finalised and therefore the comparison of the administrative systems of the three case cities cannot be finalised, D-8.2 is available as a draft version. The research results will be constantly updated throughout the project duration.